Bookkeeping Tips for Small Businesses 7 Tips to Keep in Mind

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Also, open a business savings account and set aside money from your business earnings every month to pay your quarterly tax. Calculate a percentage (25-30%) of your Income and transfer it over before you spend it. Processing transactions for your personal expenses within the bookkeeping of your business is a waste of precious time.


Make sure you stay on top of your how single touch payroll will impact your australian business receivable so that you are getting all the monthly payments you are owed. Regularly running an accounts receivable report will help you stay on top of past due payments that you are owed. Separating your accounts makes it easier to leave a clear spending trail. If the IRS audits you and your bank statements have personal and business transactions, it’s possible the IRS will “disallow everything,” Bingham said.

From the get-go, you should set up a business bank account to keep personal and business expenses separate. QuickBooks Live bookkeeper can help ensure that your business’s books close every month, and you’re primed for tax season. Our expert CPAs and QuickBooks ProAdvisors average 15 years of experience working with small businesses across various industries.

What happens if you get audited and don’t have receipts?

Summarizing the flow of money in each account creates a picture of your company’s financial health. You can then use that picture to make decisions about your business’s future. Again, most accounting software tackles the bulk of this process for you automatically, including generating the financial reports we discuss below. Most accounting software will automatically import your bank data so you don’t have to manually enter and organize each transaction.

Yearly rises and falls in the business finances and budget helps allocate enough resources and make the right decisions. It’s important to understand the life cycles of a business. For growing businesses, it’s important to recognize the best time to make the most out of the opportunities that arise. There are numerous systems online for scanning, managing, and organizing receipts.

Debits are recorded on the left side of an accounting ledger, while credits are recorded on the right side of the ledger. It can often be difficult to keep the different terms involved in small business bookkeeping straight. In this guide, The Ascent breaks down the basics to help you get a firm grip on those terms. Set aside money for major expenses like inventory, office supplies, repairs and maintenance. By budgeting for your small business in the coming years, you can save a lot of worry about dealing with these expenses in the future.

What Do You Need to Set Up Bookkeeping for Your Business?

There are many new software programs being introduced to help small businesses do better, work faster, be more efficient, and improve the bottom line and so on. They are fantastic aids for streamlining business processes and the developers work really hard to have them working just right …. …just because your bookkeeper may know more than you about bookkeeping, doesn’t necessarily mean it’s being done right. You can ask a bookkeeping professional to carry out only one task or a combination of tasks whilst you or your employed office person does the others.

First, find a bank that offers the best fit for your business needs—even if you already have a relationship with a bank, it doesn’t hurt to consider other options. Your priorities may vary, but consider looking for an account that offers no or minimal bank fees. When you’ve finished your checklist, you should be up to date with your current records. A simple bit of work every week will ensure you have clean books all year. Best of all, it doesn’t feel like work when it’s part of your small business bookkeeping routine.

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But bookkeeping mistakes are costly and threaten success. For instance, ever looked at your bank statements and thought, Where is all the money we made this month? For example, you may find yourself in a dispute with a vendor or under audit by the government. Without clean financial records, you may be at risk of paying settlements or tax penalties for avoidable financial errors. You also may be able to prevent or uncover fraud, whether from customers, vendors, or employees. If a general ledger is like a book, a chart of accounts is like a book’s table of contents—it’s a list of all the accounts your business uses to record transactions.

This works for any business size with complex transactions. With the first, you’ll create a receipt for every cash payment you receive. Use a receipt book that makes immediate duplicate records so you can write a quick receipt for a customer and keep a record for yourself. If you want to crunch the numbers a bit faster and get back to the more exciting parts of your business, we have a few bookkeeping tips to help simplify the process. Almost half of small businesses outsource payroll accounting. You can get additional help with paycheck issuing, employee tax withholding, and payroll tax return filing.


Search the internet for your local tax department website and type in something like ‘how long to keep records’. Knowing these nine bookkeeping basics is essential for any bookkeeper to perform their job well. They apply to almost any business type and size, which makes having these basic bookkeeping skills valuable. The double-entry system is the second type of bookkeeping.

During that hour, you can work through a checklist of routine tasks. Income statements feature the business expenses and revenue by different categorized profit centers. Most often, business owners write monthly income statements. It’s necessary to keep track of your cash payments if you want to have accurate bookkeeping.

In fact, it’s one of the best things you can do for your small business. When you automate bookkeeping tasks, you’ll have more time to dedicate to actually growing your company. When you implement a proper bookkeeping system, you can get up-to-date, accurate records, avoid missing transactions, and have better control over your business savings account. Equity is the investment a business owner, and any other investors, have in the firm. The equity accounts include all the claims the owners have against the company.

The business owner has an investment, and it may be the only investment in the firm. If the firm has taken on other investors, that is reflected here. If your company is larger and more complex, you need to set up a double-entry bookkeeping system. At least one debit is made to one account, and at least one credit is made to another account.


See’s top picks for the best bookkeeping software. Good bookkeeping is foundational to running a profitable business. After all, if you don’t know how much you’re making or where that money is going, you’ll have a hard time finding ways to expand your profitability. Payments Everything you need to start accepting payments for your business. Get up and running with free payroll setup, and enjoy free expert support. Try our payroll software in a free, no-obligation 30-day trial.

Resources for YourGrowing Business

Keep track of your cash using cloud software that links through multiple devices, like your phone or laptop. This way, your cash-tracking document or app is always readily accessible. You can use your streamlined online system to note how much cash is exchanged and why. When you make a cash payment, ask for a receipt to support your recordkeeping when you update the transactions later. Having a solid overview of your bookkeeping and accounting reports gives you a good enough start for cash flow projections for the following months. The first step for making a sound budget is forecasting sales.


The best combine OCR and AI tools to make your data entry easier and less prone to mistakes. For LLCs or corporations, a separate account for personal finances is a must. Those are both just examples and would never happen at your company. But you can see how there’s value in creating a cohesive process for making requests, approving those requests, releasing the money, and recording everything along the way. You’ll also make it easier to get your questions answered when you’re trying to track down that one specific transaction a few months later.

Bookkeeping is essential to the vitality and long-term success of any small business. Primarily, you need to have an accurate picture of all the financial ins and outs of your business. From the cash you have on hand to the debts you owe, understanding the state of your business’s finances means you can make better decisions and plan for the future. Using a spreadsheet is the cheapest option, especially if you use Google Sheets rather than Microsoft Excel, which costs a monthly fee. However, general ledgers can get complicated if you’re trying to juggle multiple accounts.

Her work has been featured on, G2, and Fairygodboss, among others. If you’re a small-business owner, you’re probably used to doing everything yourself. You’ve used your entrepreneurial prowess to produce a product or service that your customers need. And avoiding spending any money when you think you can just take care of a task yourself is tempting.

That may be a receipt, an invoice, a purchase order, or some similar type of financial record showing that the transaction took place. One of the advantages of using accounting software is that much of the reconciliation process is completed by simply linking your bank accounts to your software of choice. This allows easy daily or weekly reconciliation, making the month-end process that much simpler.

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